Childcare Director Job Description

Program Oversight

• Ensure full enrollment of 50 children (37 preschool, 13 infants/toddlers)

• Maintain compliance with licensing standards and safety regulations

• Lead SPARK documentation and site visits to achieve and maintain 5-star rating

• Implement monitoring systems via ProCare and other tools to track child files, staff credentials, and program metrics

Staff Management

The Childcare Director is responsible for maintaining a fully staffed team of 11 core employees and themselves. The staffing structure reflects a balance of credentialed professionals across early childhood age groups and support roles, ensuring optimal adult-child ratios and consistent high-quality care.

• Team Composition:

  • (2) Lead Preschool Teachers – Oregon Registry Step 9

  • (2) Assistant Preschool Teachers – Oregon Registry Step 7

  • (2) Infant Teachers – Oregon Registry Step 7

  • (1) Toddler Teacher – Oregon Registry Step 8

  • (2) Floaters – Oregon Registry Step 7

  • (1) Bus Driver – Must hold a valid driver’s license, complete Safety Set, and pass ODE background check

  • (1) Substitute Director/Cook – Oregon Registry Step 8.5

    Key Expectations:

  • The director is responsible for the recruitment, onboarding, and retention of all staff members.

  • Each classroom team must meet Oregon Child Care Licensing adult-child ratios and Step-level requirements at all times.

  • Floaters will support across classrooms during breaks, transitions, and absences.

  • The Substitute Director/Cook provides operational and culinary support and must be prepared to assume administrative leadership when the Director is off-site.

  • Maintaining 100% staffing levels is a performance-based compensation indicator, evaluated quarterly.

Family & Community Engagement

• Oversee the delivery of three annual Parent-Teacher Conferences per child

• Ensure ASQ and ASQ: SE screenings are completed within 45 days of enrollment

• Plan and host a minimum of six family engagement events annually

• Monitor family satisfaction and ensure survey ratings are ≥ 85%

Educational Quality

• Lead the fidelity implementation of HighScope, Learning Without Tears, and SecondSteps.

• Monitor classrooms for intentional teaching practices and documentation

• Support team with ongoing coaching, training, and mentoring

Enrollment Management & Marketing

• Strategic Enrollment Planning:

  • Develop and execute comprehensive enrollment strategies to attract and retain families

  • Analyze enrollment trends and adjust strategies to meet enrollment goals

• Recruitment & Outreach:

  • Organize and conduct monthly open houses and facility tours for prospective families

  • Attend community events with a marketing table to promote ELA's programs

  • Distribute marketing materials monthly within the community to increase visibility

• Marketing & Communications:

  • Create and manage daily social media posts to engage current and prospective families

  • Develop and implement marketing campaigns across various platforms (social media, print, digital)

  • Collaborate with the Owner/Executive Director to ensure consistent branding and messaging

• Community Partnerships:

  • Establish and maintain relationships with local organizations, schools, and community groups to support enrollment efforts

  • Represent ELA at community meetings and events to build awareness and partnerships